Part One – This is Your Brain on Loyalty

This is part one of an ongoing series about consumer behaviour.

What follows may seem like an esoteric or purely academic post in a blog that is normally about marketing, but nothing could be further from the truth.

Traditional marketing focuses on the customer or client as a self-interested, rational consumer, and expresses value to them strictly in those terms: Goods and Services (Value) in exchange for Money (Price)

Which is why most advertisements are expressed in one of the following ways:

  • Buy now! Our price is better than alternatives!
  • Buy now! Our value is better than alternatives!
  • Buy now! The cost of not receiving this value is greater than the price!

The thrust of these ads are not incorrect, they are simply unsophisticated in their understanding of consumer behaviour.

One of the reasons that the proliferation of behavioural economics has been such a seismic shift in the business world is that for decades, we have been taught to base our models on the idea of consumers as Homo Economicus – the calculating, perfectly rational being that pursues his or her economic interest, whether as a consumer or a purveyor of goods and services.

As Adam Smith writes in The Wealth of Nations, “It is not from the benevolence of the butcher, the brewer, or the baker that we expect our dinner, but from their regard to their own interest.”

The work done on behavioural economics, in my opinion, is not meant to contradict these models, but rather to complicate and augment them – after all, it’s not by benevolence of the Dean, the steering committee, or the student that the professor expects his tenure!

It is tempting to misrepresent the work of Kahneman and Tversky, or of Dr. Richard Thaler, as promoting the notion that there is rational thought, and there are feelings, emotions, prejudices, and biases, and the two are totally different, competing, and conflicting guiding-forces – like two different pilots reaching for the controls at the same time.

 

In reality, Kahneman and Tversky describe two systems of thinking – System 1 and System 2.

System 1 is fast, emotional, unconscious – making quick calculations like “2 + 2 = 4” or “that person seems trustworthy.”

System 2 is slow, deliberate, and conscious – making slower calculations like 19 x 7 = 133″ or “I’m going to find waldo in a crowded picture”

 

When we think fast, it is not necessarily because we are making quick calculations. Oftentimes we engage system 1 to make extremely complicated calculations for which using system 2 would overwhelm our brains.

Think about driving a car – I love going for long drives, because it gives me an opportunity to zone out and think.

Ironically, that’s not because safely operating a speeding ton and a half of metal is an easy calculation; you need to be aware of the pressure of your foot on the gas and how it correlates with your speed, the proper minute movements that your hands need to make on the steering wheel in order to navigate the curves of the road, the changing speeds of the cars in front of you, behind you, and beside you, as evidenced by their headlights, break lights, and positioning on the horizon or in your rear-view mirrors. You need to be aware of speed limits, traffic lights, stop signs, sometimes while controlling the AC, radio, and maybe talking about politics with the passenger in the front seat.

If we gave any of these tasks the same slow, considered attention that we give to the question of “what’s the best movie you’ve seen in the last 5 years?” or “What is 36 plus 2585?” we would never be able to back out of the driveway, let alone make the drive from our homes to our offices in one piece.

Luckily, our brains have evolved to allow us to engage system 2 to approximate these calculations, making quick and dirty decisions to undertake all of these tasks for which being close enough is good enough. You don’t need to start braking at exactly the optimal moment so that you slowly come to a complete stop exactly 2 car lengths behind the car in front of you. If you break a little too early, you can creep forward; if you break a little too late, you can compensate by braking harder.

 

It’s like answering the question “What is 36 plus 2585” with the answer “somewhere between 2500 and 2700.” It’s correct, and it’s correct enough for the task at hand – as my music teacher at arts camp used to say, “it’s close enough for jazz.”

What behavioural economists have been able to build out on is the notion that we use system 1 to make a lot of decisions for which we should maybe we should be using system 2, and we get a lot of those decisions wrong.

For a demonstration, try answering these questions from Yale SOM’s Dr. Shane Frederick. The answer should immediately come to you (answers at the bottom of the post)*:

1) A bat and a ball cost $1.10 in total. The bat costs $1.00 more than the ball.
How much does the ball cost? _____ cents

2) If it takes 5 machines 5 minutes to make 5 widgets,
how long would it take 100 machines to make 100 widgets? _____ minutes

3) In a lake, there is a patch of lily pads. Every day, the patch doubles in size. If it takes 48 days for the patch to cover the entire lake, how long would it take for the patch to cover half of the lake? _____ days

 

In the next part of this blog, we will talk about how these 2 systems make decisions in harmony – or disharmony – when consumers buy products and services.

Keep scrolling down for the answers to the above questions

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*The ball costs 5 cents and the bat costs 105 cents for a total of $1.10. It takes 100 machines 5 minutes to make 100 widgets. It takes 47 days for the patch to cover half of the lake. Most people get these questions wrong because their System 1 mistakes them for easy questions, and forcefully shoves the quick and dirty answer down their throat.

 

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Keeping Your Friends Close: Retention, Retention, Retention

Like most suburban kids, I never really understood the proverb, “a bird in the hand is worth two in the bush.”

Why is a bird in the bush worth anything? A bird in the hand sounds like a lot more trouble than it’s worth. Is the bird a pet? Is it a friendly bird? I was not envisioning a friendly bird.

As unattractive a prospect as “a bird in the hand” sounds, the lesson that the proverb is trying to impart is backed up by no-end of research.

Acquiring a new customer is anywhere from five to 25 times more expensive than retaining an existing one. 

Consider a stunning insight that a friend of mine who worked at a major telecom imparted onto me about five years ago, as I was founding Postalgia.

The year was 2015, and cell phone saturation in North America was around 80%. My friend’s job was to help increase revenue, which was largely driven by mobile phone sales. If 80% of the population had mobile phones, there was still 20% of the population left to sell to, right?

Well… not so much.

 

80% is approximately the adult population of the United States – so unless they were going to sell mobile plans to 10-year olds (basically a non-starter), they had essentially saturated their market.

They had two ways, and two ways only to increase their revenue:

  1. Retain customers through loyalty
  2. Take customers from other telecoms

This is what where the conversation got interesting – while other telecoms were cutting margins, running expensive ad campaigns and promotions, and spending fortunes on new products and services to try to poach customers from one another, my friend told me that the telecom that he worked for was going to double down on retaining and selling to their existing customers.

 

I love a good contrarian strategy, but I was worried that my friend was playing with fire. His telecom was playing defense, trying to keep their customers, while competitors were actively trying to lure them away with free hardware, predatory pricing, and temporarily attractive services.

He ended up switching jobs a few years later, but I recently asked him how the strategy played out. Apparently, it was a huge success.

They were able to engage their existing customers and promote a positive customer experience, loyalty-inducing programs, and attractive offers for existing customers instead of new customers.

While competitors swapped new customers back and forth, this telecom saw a churn rate way below the industry average. Their competitors spent a fortune acquiring new customers – they passed many of those savings on to their existing customers.

Their competitors had customers jumping from company to company, plan to plan, chasing new deals, while they promoted referrals, family and group plans, and new products to their existing customer base.

This lesson really stuck with me, and I decided to do a bit more research beyond the anecdotal evidence that this strategy had worked for a friend.

Fred Reicheld at Bain & Co has a great study on customer loyalty, chalk full of insights.

KPMG also has a solid overview on what inspires loyalty

Finally, if you’re looking for something more scholarly, Roger Hallowell of Harvard Business School has a paper on the intersection of customer satisfaction, loyalty, and profitability.

Here are a few of the key takeaways:

Switching has a cost 

In the field of consumer behavior, there are conventional costs, and there are invisible costs. Things that cost your customers time, energy, or comfort may not be readily visible to them, but play a huge role in their purchasing decision. Switching has an invisible cost for your customer, and it has an invisible cost for you.

Don’t believe me? Well, would you move to a new, identical house or apartment, across the street from where you currently live, if I promised you $25 savings on your rent or mortgage every month?

I didn’t think so.

 

Return customers spend more than new customers

Maybe it’s because they have more time to consider their spending decisions, or maybe it’s just because they’re more comfortable spending money with your brand, but a 5% increase in customer retention produces more than a 25% increase in profit.

 

Putting a face to a company makes it harder to leave

No one feels guilty when they shop at one supermarket instead of another, but I’ve walked 40 minutes in the rain and passed dozens of barbers to get to my barber. He gives a great haircut, but that’s not why – it’s because he would know if I went to a different barber, and I would feel bad about that.

 

That’s why my aunt may forget to send me a birthday card, but my wealth manager never does; I’m not very likely to shop around for a new aunt.

Cross-sell. Up-sell. Retain.

Selling to an existing customer is the easiest sale you’ll ever make. You have a captive audience.

 

Servicing return customers is cheaper than servicing new customers

Not only is acquiring new customers more expensive than marketing to and retaining, cross-selling, and up-selling existing customers, servicing new customers is also more expensive.

You would be amazed how expensive it can be to on-board someone new. Just think of the 20 minutes you spend talking to the receptionist at your dentist’s office on your first visit, versus the 45 seconds you spend talking to them on every subsequent visit. Someone is paying for those 20 minutes of that receptionist’s time.

 

Let your loyal customers do the marketing for you

Check out this blog post on turning your donors, customers, and clients into your salespeople and fundraisers.

 

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5 Tips for Writing a Personal Letter

A few years ago, a client of ours – a large charity – goofed up and sent a handwritten thank-you card to a donor, and another to her husband, for the same pledged donation.

Instead of a negative response, they got a grateful phone call from the first-time donor, who told them how much they appreciated being thanked individually, but that the nonprofit organization should feel free to send one tax receipt and one copy of all future communications for the household.

It could have been a humiliating mix-up, except they did a few things right:

home-illustration-2
1. They made sure that it really looked handwritten!

First of all, a bit of shameless self-promotion:

If you’re going to send a handwritten card, make sure it is indistinguishable from human handwriting, no matter how closely your recipient looks.

In this case, you can be sure that the recipients looked closely! After all, they had two cards to compare.

This charity used Postalgia, so thanks to our proprietary handwriting variation algorithm, every single character was completely unique and different from the rest. Even if they had sent two cards, identical in content, to both husband and wife, it would have looked like they just copied the same text out by hand twice. Maybe they had a long list of recipients, and accidentally wrote to the husband near the top of the pile, and the wife near the bottom – it happens, even when people really are writing their thank-you or greeting cards by hand!

2. They used first names

This one should be table stakes, but you would be amazed how often marketers send non-variable mail that says “Dear Friend” or “Dear Donor.” They might as well be writing “dear person whose name I don’t care enough to know.”

Lots of mail houses will encourage you to send non-variable mail, because it makes it easier for them to match when they produce it. If they don’t have a fool-proof quality assurance and matching system for making sure that the right letter gets into the right envelope, you need to find a different mail house.

President Franklin Roosevelt’s campaign manager, Jim Farley, was famous for being able to call 50,000 people by their first name. Surely you can call your donors and customers by theirs, especially when you’re asking them to send thousands of dollars your way.

 

3. They used as many variable details as possible

When people sit down to write a letter, they don’t usually copy it from a text (though sometimes they do – it’s hard to get creative when thanking 150 guests for coming to your wedding, and some brides and grooms find copying from a template helpful).

Our robots save you the hand cramps, so you can divert your energy to getting those creative juices flowing.

When people hand-write cards and letters, they make reference to specific things: “thanks for your generous donation” becomes “thanks for your generous gift of $1750,” and “it was great seeing you” becomes “it was great seeing you at our hospital golf tournament back in March.”

When you’re writing thousands of cards, but you want each one to be personal, these variables can be easily filled in with data from your CRM. That’s how you get from:

“Dear [Addressees],

It was great seeing you at [Last event attended] in [month].

I just wanted to thank you for your generous gift of [Gift amount]. Without your support, we would have never been able to get [project supported] off the ground.

Sincerely,

[Unique Relationship Manager]

 

To:

“Dear Steve and Sandra,

It was great seeing you at the hospital golf tournament in March.

I just wanted to thank you for your generous gift of $1750. Without your support, we would have never been able to get the new children’s wing off the ground.

Sincerely,

Karen Green

4. They kept it short

This is probably the one that our clients struggle with most.

When writing an email, you want to say as much as possible to make sure you didn’t miss anything.

A handwritten note looks strange when it has as many words as an email, for the same reason that a handwritten letter is valued and cherished and appreciated – they take time and effort to write!

You want your message to not only fit on the card in big, bold strokes, but also to look natural; in order to achieve that, you need to keep it as short as if you had written it yourself.

5. They picked the right handwriting style

There’s nothing wrong with a bit of messy handwriting to make it look like you wrote a quick note in a hurry.

If you’re a neat and tidy person, you’ll probably want the straight lines and measured edges that you practiced so hard to master in the 2nd grade.

Make sure that you pick the handwriting that suits you and your message! With Postalgia, you can pick from dozens of handwriting styles, or have your own handwriting and signature digitized for a small one-time fee.

Custom Handwriting Capture

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The Bus that Nearly Flattens You

You’re jogging across an intersection when a city bus turns the corner a little too fast. You jump out of the way and narrowly avoid being run over.

Okay – I’ll admit that it’s a morbid beginning for a blog post about marketing.

But if it’s jarring, it only further illustrates my point.

There is a pervasive fiction in the marketing world that marketing materials are subject to a law of increasing returns. This is sometimes represented as some variation of “the rule of seven,” which proposes that a viewer needs to see or hear advertising from a brand 7 times for it to be effective.

Obviously this so-called rule benefits whoever is trying to sell you the ad space or marketing services. Obviously this rule is just more pseudoscience.

Suppose that over the course of 4 weeks, you see the name of a real estate agent 7 times.  Once in a community newsletter, once on a sponsored post on your twitter feed, twice in your mailbox as you toss their flyers into the recycling bin, and four times on a park bench that you pass on your jogging route.

Now suppose that you’re jogging across an intersection when a city bus turns the corner a little too fast. You jump out of the way and narrowly avoid being run over. Gripping your knees and panting from the safety of the sidewalk, you stare incredulously at the smiling face of a different real estate agent on the back of the bus.

Which name are you more likely to remember?

 

I’m not suggesting that you should advertise on the side of city buses in the hopes that the drivers recklessly endanger your prospects, but I am suggesting that it is ridiculous to push the idea that you need to hit someone over the head with your brand 7 times when one strong impression will do the job.

In fact, to the extent that there is research on whether or not advertising has increasing returns, it implies that advertising experiences diminishing returns in the long run. 

So why am I, someone who sells handwritten direct mail marketing services for a living, telling you this?

In short, it’s because I know that what I’m selling you doesn’t suck; the other guy hopes that if you throw enough of his stuff at your customer, some of it might stick.

In my previous post, I wrote about how another marketing myth – that humans have an attention span shorter than that of a goldfish – is used to justify putting out barely passable printed marketing products that don’t even try to stand out or catch anyone’s attention.

The theory goes that if you are sent a flyer, or a window-enveloped piece of promotional direct mail, once a month for 2 years, you may eventually recognize the brand, having seen it 24 times for a second or two on each occasion.

The sender is gambling on the fact that if they spend all that money making you throw out their flyers once a month, scroll past their videos, drive absent-mindedly past their billboards, and tune out their radio ads on your morning commute, you (or a few of the other 1,500 people on your city block) are going to choose them next time you need a ______ (fill in the blank with real estate agent, food delivery app, insurance broker, wealth manager, bank, charity, politician, or whoever sends you the most annoying mail).

So what they lack in the ability to stand-out, command your attention, or engage you enough that you remember their name – what they lack in quality – they make up for in quantity.

Like that old joke about the restaurant with the terrible food, but at least no one can complain that the portions are too small.

And if you have no idea what I’m referring to, do yourself a favour:

 

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How to Catch the Attention of a Goldfish

 

If commonly cited statistics are to be believed, it’s a miracle that you clicked on this article.

If it took you more than 4 or 5 seconds to read that first sentence, I can’t be expected to hold your attention to the end of this one.

If you’ve made it to this – the third sentence – it was nothing short of a herculean effort that got you here, because according to conventional wisdom, average human attention spans are down to 8 seconds, (from 12 seconds in 2000).

Time Magazine thinks that I have a better chance of holding the attention of a goldfish than of holding your attention, and based on the media that most marketers are putting out, those marketers seem to agree.

The thing about conventional wisdom is that it is often another word for bullshit. Do I have your attention now?

According to British psychology professor Dr. Gemma Briggs, measuring “attention span” is a meaningless pursuit: “How much attention we apply to a task will vary depending on what the task demand is.”

In other words, treat your prospects and clients like goldfish, and you’ll get the attention of a goldfish.

Forget about the egregious crimes against attention committed by email and digital marketers, who give us our daily thumb workout as we furiously scroll past their videos and swipe their unopened emails into the trash bin of our inboxes.

Let’s turn our attention to physical marketing for a moment. You’re familiar with the scene:

 

You open your mailbox, and it’s filled with admail – some addressed, some unaddressed; you quickly shuffle through the pile, dealing piece after piece straight into the recycling bin.

The pieces don’t demand your attention, so you don’t give it.

Marketers continue to spend the money printing high definition photos on sturdy card-stock thousands of times over, because even conversion rates of 0.05% (that’s one in every 2,000!) enable them to turn a profit. And the lifetime value of the two or three customers that they win (out of every few thousand to whom that they market) is enough for them to make money.

But it shouldn’t be enough for them to be satisfied. Forget about all of the brands and companies for whom this strategy doesn’t work – innovative brands getting new solutions to market, small companies with great products who don’t have a million dollar marketing budget to waste, etc… – anyone who uses this kind of brute force approach to marketing is leaving a ton of money on the table.

That’s because not all attention is created equally – or more accurately, not all attention is demanded equally.

If you’re like me, you are thrilled to be competing in a market full of people who take this kind of approach to marketing. The more that their media all blends in together to create this ubiquitous white-noise of printed and digital materials, the more that truly unique, attention-grabbing marketing stands out in the mailbox.

That’s why we founded Postalgia, and that’s why our clients, from huge multinationals to independent professionals, from century-old nonprofits to scrappy startups, see massive spikes in conversion rates, retention, customer engagement, and above all else – attention.

The less people send handwritten mail, the more it stands out amidst the clutter of coupons and bills.

Since you made it this far, enjoy one of the most attention-grabbing scenes in movie history – but make sure your kids are out of the room.

Thank you for your attention!

 

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Turning Donors and Customers into your Fundraisers and Salespeople

Every fundraiser or salesperson knows that the easiest people to turn into donors and customers are already part of their network. A lot of the reasons why prospects are hesitant to buy or donare, or why they stop donating and buying, are mitigated by them knowing you personally. Your passion is contagious, they hear from you often, and they trust you – so they trust that their money is in good hands or that they’re getting a good product.

But the sad truth is that even the most social butterfly runs out of friends, family, and associates eventually, and if you want to build a sustainable donor or client base, you’re going to need to reach beyond your own network.

That doesn’t mean that you need to lose the power of network effects, though; it just means that your network can’t be the only one that is activated for your cause.

To illustrate what I mean, I’ll tell you a story about a chain of restaurants in my hometown of Toronto, Ontario: Oliver & Bonacini (O&B). You can check out their instagram here. I don’t work from them, and they don’t pay me, but I’m happy to give them some serious love on my blog, on my social, and in person. You’ll soon see why.

An associate of mine once asked me to meet her at one of O&B’s restaurants. We sat down to eat, and the food was good – as was the service – so I casually mentioned that I was glad she had picked the place, and that I was enjoying myself.

Unexpectedly, this led to an passionate outburst from across the table. She didn’t just like the restaurant, but loved it. The service wasn’t just good, but it was great! She had a half-dozen anecdotes to back up her claims, told me that she always has her meetings at O&B restaurants, and encouraged me to try Canoe, O&B’s fancy restaurant with a view in the heart of downtown.

I had a special occasion coming up, so I took her up on her recommendation, and made a reservation at Canoe. At the time, I didn’t think much about the hostess asking me if it was my first time eating at Canoe, what occasion I was celebrating, and whether or not we had any allergies.

When we arrived, we were informed that we would be given the best table in the house – right by the window with a breathtaking view of the city skyline – since we were celebrating a special occasion. We were escorted to our table, where a personal card with well wishes was waiting for us on the table. Finally, we were given free dessert (which I know a lot of restaurants do for birthday and anniversaries, but with the card and the view it seemed somehow totally unique and special).

I did what I always do when I receive exceptional service, or a kind gesture: I sent the restaurant a thank-you note.

Something totally unprecedented happened: The manager, Masa, mailed me a card back.

I was totally blown away by this incredible gesture of customer service. I had just spent a fairly significant amount of money at a quite expensive restaurant, and not only did I feel that I had gotten my money’s worth, but I felt immensely valued as a customer. Instead of feeling the pain of the expensive purchase, I was left with only good feelings about the restaurant, the manager, and the entire experience.

You can probably guess what happened next: I posted on my social channels, I began singing their praises to friends, and I started taking my guests – especially business associates, clients, and prospects – to O&B restaurants.

Now I am the person on the other side of the table, chatting passionately about how great this restaurant chain is. I have introduced dozens of people to their restaurants, in addition to all of the love that I have given them on social channels like this one. I am now not just a customer, but an activist customer.

Those small little gestures cost the company no more than a few dollars, and earned them a customer for life, who not only spends an inordinate amount of money at their restaurants (to the exclusion of lots of other restaurants), but is also an activist customer, introducing his entire network to the chain regularly and passionately.

I have extremely positive associations with the O&B brand, and have gone from first time customer to evangelist for their business due solely to a few small, well-placed, intentional but inexpensive gestures.

My network is now at their disposal. Your donors and customers’ networks can be at your disposal if you put in the small, personal touches that turn them into referral machines.

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Why Donors Stop Donating

 

Key Topics

How do donors loose confidence in your nonprofit?

How to re-engage inactive donors

Conclusion

Strategies for Engaging Inactive Donors data chart

INTRODUCTION

Donors are the lifeblood of any nonprofit organization, and their value cannot be overstated – but it can be calculated.

Many fundraising and nonprofit professionals like to think that their job is different and distinct from that of people who work in sales and marketing – and in some ways it is – but the truth is that like any other business, your non-profit cannot survive without its customers: your donors.

And just like any other business, your average donor’s lifetime value can be calculated: How much do the average donor donates to your organization, multiplied by your organization’s average retention rate. For example, if your donors donate an average of $800, but you lose 70% of your donors every year, you have got a problem.

Donors stop donating to charitable causes for all sorts of reasons, from a change in their employment status to a change of their zip code, but many of the most common reasons are within your control. Understanding these factors is essential for organizations aiming to improve donor retention. A few reasons may be a loss of confidence in the organization, lack of commitment between organizations and donors, a change in an individual’s priorities, and/or a lack of personal connection.

According to QGiv.com, the recapture retention rate is on average 5%. Approximately 70% of donors contribute only once. By identifying and addressing these factors, organizations can work towards enhancing donor satisfaction, building stronger relationships, and improving donor retention. Regular communication, transparency, and demonstrating the impact of contributions are crucial elements in maintaining a positive and enduring relationship with donors.

How do donors loose confidence in your nonprofit?

Donors may feel a lack of transparency when it comes to allocating donations, the outcome of programs, or financial practices. Even if donations are being used wisely, and people are benefiting from the programs, clear communication about how funds are allocated, and the impact achieved is essential.

Poor communication, including infrequent updates, vague reports, or a lack of responsiveness to donor inquiries, can lead to a perceived lack of engagement. Donors want to feel connected to the organization and informed about its activities.

Donors want to see tangible results and the impact of their contributions. If a nonprofit fails to showcase the outcomes of its programs or initiatives, donors may question the efficacy of their support.

Failing to acknowledge and appreciate donors can make them feel undervalued. Recognition efforts should be genuine, timely, and proportional to the level of support provided.

 

How to re-engage inactive donors

As we navigate the landscape of donor retention, armed with insights into the intricacies of why donors may bid farewell, it is imperative to transition from understanding to action. Effective donor retention demands a proactive approach.  

Cultivate an atmosphere of transparency, ensuring donors are consistently informed about the tangible impact of their contributions. Personalize your engagement strategies—go beyond generic communication and demonstrate that each donor is valued as a unique supporter of your cause. Express genuine gratitude through handwritten notes or personalized letters, forging a connection that extends beyond a mere financial transaction. Invest in understanding your donors individually, aligning your organizational priorities with their values, and keeping their personal connection to the cause alive. In a world where distractions abound, strive to remain at the forefront of your donors’ minds through consistent, thoughtful engagement.

Remember, donor retention is not just a strategy; it’s a commitment to building lasting relationships that fortify the foundations of your organization. It’s time to embark on a journey of active donor stewardship, ensuring that your donors not only stay but become steadfast advocates for the positive change you seek to bring about.

 

CONCLUSION

To build a strong, sustainable fundraising machine that can survive any economic condition, just remember why donors leave in the first place:

  • They lose confidence in the organization, because they no longer feel connected to the management team, or the individuals who brought them through the door in the first place.
  • They feel the foundation, charity, or NFP doesn’t need them anymore, and redirect their dollars to a cause that does.
  • They lose their personal connection to the cause; fundraisers don’t know them as anything more than a name on a call list, or a dollar amount, and so they don’t know how to nurture that connection. The personal touch is missing.
  • They simply forget about the organization, or forget to renew their pledge, and no number of emails that go straight to their spam filter is going to remind them.

Knowing why your donors leave is a great first step towards ensuring that they never do. Great fundraisers understand that donor retention is within their control, if they’re willing to spend the time, money, and effort to manage relationships and engage their donors.

 

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Why Thanking Your Donors is So Important

I am always shocked to hear non-profit professionals tell me that they don’t thank their donors. The logic goes that people open their hearts and wallets to charities and non-profits because they want to help a good cause, and doing so is enough reward in and of itself.

While it’s true that selflessness and a drive to better the world is the primary motivator of many gifts, fundraising professionals who take that approach will notice their donor base dwindling, and the size of donations decreasing year over year.

The simple truth is that donor dollars are as valuable to them as they are to you, and while fundraisers may mistakenly think that donors will continue to donate as their default action, the opposite is actually true – especially in bad times.

Thanking donors is one of the easiest methods of donor retention, for a few very simple reasons:

First of all, human nature drives a lot of charitable and philanthropic activity. Donors may have selfless intentions when they make their original donations, but like any other human beings, they crave the feeling of social belonging, which is triggered by recognition.

You would be amazed how many fundraisers immediately recognize the value of putting together elaborate gala dinners to honor donors, or putting their names on billboards and buildings as an incentive to inspire their donations, but fail to recognize the same behaviors at play with a simple, $2 handwritten thank-you card.

Another benefit of thanking donors is staying top of mind. Any number of events or thoughts may have triggered their first donation to your organization – maybe they saw an effective piece of marketing material, heard about you from a friend, or were personally touched by the cause that you raise money for in the time leading up to their first donation.

What will trigger their second donation? Their third? Their ninth consecutive donation? A thank-you note makes its recipient feel good, and the more well-conceived and executed the thank-you, the more that feeling lasts. A lasting feeling of goodwill is a great way to stay top of mind next Christmas, tax season, or whenever your donors decide if and where to direct their charitable dollars.

Fundraisers should also be aware that donors tend to link an organization’s ability to keep in touch with that organization’s need for donations.

Donors may say to themselves, “if they’re not keeping in touch with me, acknowledging me, or thanking me, it’s probably because they have so many other donors to keep in touch with, to acknowledge, and to thank.” and then they may ask themselves, “if they have so many other donors, do they really need me?”

If you don’t thank your donors – if you treat them as unimportant – they will assume that they are not needed. They will direct their dollars to an organization that needs them more, not out of a selfish need to be recognized, but out of a selfless desire to have an impact where they are needed.

Finally, thank you notes are a great way to remind your donors that there are real people, and not a faceless organization, at the other end of their donation.

Donors who are never thanked have no way of knowing that their donation was received and put to good use. They throw their dollars into the abyss, and are lucky if they receive a black and white, barcoded tax receipt in a windowed envelope a year later – or worse: they hear nothing from you until you ask them for money again and again.

Thanking donors is one of the most important functions of a fundraiser – consider it a choice between saying “thank you” to your donors, or saying “goodbye” to them. It should be one of the easiest things to justify to the rest of the organization, but in case it isn’t, gently remind them of these key takeaways:

  • Saying thank you lets donors know that they are donating to real people, and not faceless organizations – a key ingredient in letting them feel that their money is put to good use.
  • Saying thank you lets your donors know that each of them is important to you, which makes them feel that your organization needs them, and doesn’t take them for granted.
  • Saying thank you in a powerful and personal way – like a handwritten note of gratitude – helps trigger long-lasting feelings of joy and goodwill, which keeps your organization top of your donor’s mind
  • Saying thank you appeals to human nature – people crave feelings of social belonging, and recognition and expressions of gratitude help them achieve those feelings

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How to be Great at Gratitude – 5 Tips for Brilliant Donor & Volunteer Thank-you Cards

So you’ve decided to send thank you notes to your donors and volunteers.

Good call!

There are few combinations of words more powerful than “Thank You.” Letting someone know that their gifts or deeds not only contributed to a good cause but also inspired personal gratitude in the recipient is the simplest way to ensure that they feel unreservedly good about the time or hard-earned dollars that they’ve parted with.

Now that you’ve decided to undertake this simple but important step, here are 5 tips to help you pack as much punch as possible into a short expression of appreciation:

1) Make it Physical

The fastest way to take the wind out of the sails of your thank-you note is to email it to the recipient.

There’s a good chance they’ll never receive it. Their spam filter may consider it junk mail.

You lose all of the emotional effect that comes with holding something physical in your hands. A nice, physical, handwritten card triggers feelings of reciprocity. When is the last time that you printed off an email and put it up on your fridge? If you’re anything like the vast, overwhelming majority of people, the answer is, “never.”

When you send a handwritten thank-you card, your recipient knows that you took the time to not only think of them, but also to physically write out an expression of your gratitude, transforming thoughts into words, and words into something physical.

Everyone knows how easy it is to send an email; the recipient may assume (sometimes correctly) that they are one of dozens, hundreds, or thousands of people that you thanked simultaneously with the click of a button.

Conversely, even if you use a service like Postalgia to send handwritten notes with the ease of an email, the recipient will believe that much more work went into creating a beautiful expression of your gratitude.

2) Make it Personal

People buy from people. Products don’t sell themselves, and donations to non-profits are much the same.

Don’t be afraid to get personal in your thank-you note to donors and volunteers. Tell them how much you, as a fundraising professional, appreciate their donation.

Donors like to know that their gift did not go unnoticed into the coffers of some faceless organization. Volunteers whose efforts are ignored or lost in the crowd will quickly become ex-volunteers. Both donors and volunteers who know that they are being personally acknowledged by someone at the organization are more likely to give their money and/or time again and again, and in larger amounts.

Use their name, make specific reference to their gift or act of volunteerism, and include any other pertinent personal details that readily come to your mind (or your donor management database) such as their spouse’s or childrens’ names, the last event they attended, or something that your organization does about which they’re particularly passionate.

Postalgia empowers you to drop variables into each card, so that even if you would like to use a tried and true template (or one that is pre-approved, for that matter) as the framework of your card, you can easily personalize each and every one.

3) Make it Snappy

Mark Twain once wrote, “I didn’t have time to write a short letter, so I wrote a long one instead.”

It’s true that consolidating your thoughts into a brief note is more difficult than writing a long-winded essay, but your recipients will read and cherish every word if you keep it short.

The longer the letter, the less likely the recipient is to retain the information in it. No matter how excited they are when they first rip open the envelope to reveal a handwritten thank-you card, their excitement will quickly turn to distraction as their eyes glaze over halfway through the 4th paragraph.

Remember: You’re writing a quick and powerful expression of gratitude, not the next great American novel. If you want to be great at the former, leave the latter to Mark Twain.

4) Make it About Impact

Donors especially want to know details about where their dollars are going, not only as a matter of fiscal prudence (to ensure that your organization is acting with integrity and honesty), but also because of the innate human aversion to unfinished stories.

If they wanted mystery, they would throw their dollars into a wishing well and pray for an end to Tuberculosis in Africa.

Give your donors what they want: specific, measurable details about the impact that their gift has had on the lives of the people who have benefited from it. Use hard numbers. Tell real stories. Don’t just tell them that you’re grateful; tell them exactly how they’ve had an impact, and you can be sure that they’ll want to keep on having it the next time you ask them for a contribution.

5) Make it Selfless

A thank-you note is not an opportunity to ask for more money or time.

The quickest way to ruin a note of appreciation is to try to save money on postage by including a solicitation at the end.

It’s true that one of the best ways to measure the extent to which your donors are touched by your gratitude is to watch their dollars roll in with greater frequency and in larger amounts, but make sure to keep your gratitude and your solicitations separate.

Otherwise your note seems self-serving, and all the effort you put into generating goodwill and feelings of reciprocity is ruined.

To re-cap, there are 5 key ingredients to a powerful thank-you note:

1) Make it physical – don’t send an email when you should be sending a handwritten card.

2) Make it personal – donors and volunteers can smell a form letter from a mile away.

3) Make it snappy – losing someone’s attention is a quick way to lose the power of the note.

4) Make it about impact – remind them that they’ve done good in the world, and detail how.

5) Make it selfless – Don’t ask for more money or time while thanking them for their generosity.

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