12 Tactics for Using Handwritten Letters in Your Sales Funnel

Sales funnels. If you’re an entrepreneur or salesperson, you’ve heard the term enough to make your ears bleed. Yes, those YouTube ads by teenage sales “gurus” are torturous. (“Here’s how my 15-year old daughter made six figures in two months as an Amazon reseller,” she says. Ok, Karen.) But they’re right about one thing—you need a sales funnel, and well-defined tactics for every stage of the funnel, to succeed in your business.

But first, a quick refresher on sales funnels. In a perfect world, we wouldn’t need them: customers discover our store or website, take a close look, decide to buy—no questions asked—and then tell their friends and family.

We don’t live in that world. We live in a world where companies go to war for the attention of their customers’ over-extended brains. And even when we get a flash of that attention, we have to get them interested enough to learn more. Then we need to convince them to buy something. Even when we’ve done that, we actually need them to click the “Confirm purchase” button to complete the sale.

That’s the traditional sales funnel: how we move a potential customer from awareness of our offering to interest in it, to making a decision to buy, to taking action.

Proven tactics for each stage of the sales funnel are helpful when you are putting one together. Handwritten letters—of the kind Postalgia can produce in spades—fit into any stage of an effective sales funnel. Here are just some examples to get you thinking creatively about how handwritten letters can build your business.


  • Many companies use direct mail targeting through their postal service. Consider leveraging this tactic with a handwritten note to introduce yourself to potential customers. For instance: a realtor could send ageing homeowners in a local neighbourhood a handwritten introduction. It could include the realtor’s history selling houses in that neighbourhood, and how the realtor can help any family looking to downsize. It’s a friendly way to introduce yourself and build credibility in a new market with a targeted segment.
  • Starting a new business? Why not send a letter to all your professional and personal contacts, letting them know you’re hanging your shingle? You’ll find no greater advocates than your closest friends and family. The human touch of a handwritten letter may inspire them to share your info with others.
  • Mail your list of loyal and past customers, letting them know about a new line of products or a major sale you’re launching. Consider connecting your letter to their previous purchase. “Sarah, if you loved the fall scarf you purchased from us last year, you’ll adore the new fall scarves we’re releasing this October!”


  • Many companies keep subscription lists for branded newsletters. Consider surprising subscribers with a handwritten letter. For instance: if a non-profit or charity offers a regular newsletter, that organization could mail their first edition to a new supporter with a special handwritten letter thanking them for their support.
  • Consider sending a letter with a timely call-to-action related to a topical news event. For instance: Let’s say meteorologists are predicting a chilly winter. If you sell outerwear, send a letter to local residents, letting them know about the cold to come and offering a discount on coats. Connecting your product to a top-of-mind challenge is a great way to clinch a purchase decision.
  • If you offer product samples, especially online, accompany those samples with a handwritten letter thanking the potential customer for their consideration and explaining the many benefits of your products. It’s a great way to create a personal connection right when a potential customer weighs whether they want to go further.


  • There’s nothing an e-commerce entrepreneur dreads more than seeing a user with a full shopping cart, who hasn’t hit the “Checkout” button. Worry not—if you have their shipping information, send them a handwritten letter reminding them to complete their purchase. You can even offer a special discount as an incentive to finish.
  • Do you host informative webinars for potential customers exploring your product or market? It’s easy to connect that experience to a handwritten letter. Whether you use EventBrite or another event management platform, require that attendees share their mailing information. Follow up with each attendee by letter after your webinar, thanking them for attending and providing your phone number if they’d like to learn more. That personal touch will take the sometimes-impersonal experience of a webinar and make an attendee feel valued.
  • If you provide personal consultations to potential customers—say, the way a realtor will offer a free, no-obligation house appraisal—you can offer to follow up that consultation with a one-page summary of your recommendation for the customer. Helping customers for free—and encouraging them to purchase your services along the way—is a great method for building loyalty.


  • We know the extraordinary effects of gratitude on the human psyche. It’s not surprising then how effective a simple thank-you letter for a new customer can be. Sending a thank-you letter with any product you ship, or after service you provide, will leave a memorable mark – particularly among new customers whom you hope to keep for the long-term.
  • Handwritten letters are also a great way to upsell a customer in a non-pushy, friendly way. Let’s say you sell furniture. If a customer buys a new coffee table, you might attach a handwritten letter to their shipment, letting them know your recommendations for rugs, side tables, or chairs that would perfectly match. Connecting your helpful suggestions to their purchase shows that you are offering personalized advice tailored to their tastes—and may convince them to buy more.
  • Show customers how much you care about their experience with your company. An appropriate period after their purchase, send them a follow-up letter asking about their use of the product. Are they fully satisfied? Do they have any questions? Are they enjoying the product as you hoped? Provide your email or phone number—show the customer you care deeply about their enjoyment of the product, long after they have paid you. It’s an excellent way to build a relationship and earn a customer’s loyalty in the long-term.

These are just a few ideas for every stage of the sales funnel. Handwritten letters are an effective tactic, no matter where your customer is at in their journey. And with the power of Postalgia’s robots, you can produce handwritten letters on mass for any sales campaign. Click here and learn how.

Want to level up your direct mail? Contact us.

Gratitude is a Business Strategy

Gratitude: you might know it as a hashtag, or an Indigo mug, or a word your mom has crocheted on her wall. What you may not know is that gratitude is also a business strategy—because a grateful business is a business that customers return to again and again.

Consider a 2017 research article entitled Undervaluing Gratitude: Expressers Misunderstand the Consequences of Showing Appreciation. In it, researchers Amit Kumar and Nicholas Epley demonstrated how we often assume expressing gratitude will be taken awkwardly by the recipient of our affections. In their study, participants expressing gratitude underestimated how happily surprised the recipients of gratitude would be and overestimated how awkward they would feel. Which is too bad, because the researchers also found that both expresser and recipient reported positive emotions and better well-being because of gratitude.

The simple fact is that people love being thanked and love thanking—even if, on the surface, they think they don’t.

The power of gratitude in building loyalty

Decades of research has confirmed this, as Harvard Medical School attests. “Gratitude is strongly and consistently associated with greater happiness,” they write, and “Gratitude helps people feel more positive emotions, relish good experiences, improve their health, deal with adversity, and build strong relationships.” Your mom was on to something.

But before we call your mom the next Jeff Bezos, it’s worth asking the question: how can we apply the positive emotions of gratitude to a business strategy?

Let’s start by considering how expressing gratitude builds loyalty and commitment in stakeholders—whether customers, clients, or donors. Gratitude is motivating. In Globoforce’s Spring 2014 Employee Workforce Mood Tracker Survey, 86 percent of employees recognized at work felt more motivated to do their jobs. 85{c5c42d2e0b68f182649ca85478c9eaed180e8fe94e932f32b8af828d359c4a57} of employees said recognition added humanity to the workplace. And those who express gratitude are more extraverted, agreeable, open, and conscientious, leading to more employee friendships at the office and, consequently, more long-term commitment to the company.

Now apply that thinking to your key stakeholders, whether your biggest donors or your most critical customers. The same outcomes that gratitude generates in employees are just as powerful and relevant. A customer or donor who feels deeply appreciated will feel more motivated to continue working with you. A customer or donor who finds you agreeable, open, and conscientious has found a comfortable place to park their hard-earned dollars.

And in a world where AI and technology are replacing the human element, we know customers still prefer human interactions—and want to do business with brands they view as “human.” One study conducted by Forrester Consulting found that consumers who perceive a brand as human are more than twice as likely to love the brand, nearly twice as likely to purchase from that brand, and nearly twice as likely to recommend it. What’s not to love about being twice as effective with your sales? Gratitude brings humanity to your business interactions. When customers feel like appreciated people, rather than numbers, they come back.

The best part about gratitude as a business strategy?

How easy it is to implement.

Becoming an organization that intentionally expresses gratitude to its customers, donors, or clients doesn’t require rethinking your growth plan. It doesn’t require a million-dollar marketing campaign. It doesn’t require a guy in a just-too-well-fitted suit clicking through a PowerPoint and telling you how Tik Tok is the next Amazon.

Actually, all it takes is a pen, a piece of paper, and a good old-fashioned thank-you note.

Don’t take our word for it. Here’s etiquette expert Dan Post Senning:

“When I get a handwritten letter, I’m excited to open it. The art of the postage stamp, the feel of the paper, the graphic quirks of a friend’s handwriting: There is simply nothing as personal as a handwritten note. In a stack of bills and flyers, it’s a treasure in a sealed packet, full of promise and potential. It is a visceral reminder of someone far away… Handwritten notes still have a personality, warmth and, when needed, gravitas that computer screens don’t.”

Why do handwritten notes deliver a gratitude punch that no other medium can?

  1. They take just a little bit more effort. It’s easy to quickly type out an email or a text on your phone. You can jam out either of those while you’re sitting on the toilet. But a handwritten note is tailored. The uniqueness of each note and the effort of the sender says to the recipient, “I cared enough about you to write this down.”
  2. They can’t be missed, and they stick. How easy it is to delete an email or miss it entirely. Our inboxes are sources of stress, not sources of delight. But a handwritten letter is unignorable. In a pile of junk mail, there’s no joy quite like seeing a real note—they will be opened, every time. As Dan Post Senning puts it, “You can’t hold digital thanks in your hands the way you can hold a note. When was the last time you printed out an e-card? Right. Email is read and deleted. A mailed note is seen again and again on a desk or counter. Would you rather your thanks be remembered or deleted?”
  3. They are authentic and human. Penmanship is the child of personality. When we read someone’s handwriting, we can feel them on the other side of the ink—and we can sense the authenticity of their words, considering that precious time was taken to put them to paper. Earlier we talked about how customers want to do business with “human” organizations. The sense of authenticity, humanity, and personalization produced by handwritten letters offers an incomparable human touch. And that will keep the recipient committed to you for a long time to come.

Building an authentic, long-term, loyal relationship with your stakeholders is as easy as thanking them, again and again, for being part of your work. And all it takes is a handwritten note.

The best part? Handwriting letters are easier than you think

Gratitude is a winner, but let’s address the elephant-shaped pile of paper in the room. “Of course, I’d love to write handwritten notes to everyone,” you’re thinking, “But who has the time?”

Good news: you don’t need the time. Here’s how.

Oh, and we almost forgot:

Thanks for reading.

Want to level up your direct mail? Contact us.