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How DTC Brands use Handwritten Letters to Increase CLV

Posted on June 5, 2023October 10, 2024 by EmMa Matern

Key Topics
1. Why are Handwritten Letters Effective with Customers?
2. Can Handwritten Letters Earn Reviews?
3. How can Handwritten Letters Encourage Customers to Make a Second Purchase?
4. How do DTC Brands Write Effective Handwritten Pieces?

INTRODUCTION

Straightforward ways to increase Customer Lifetime Value (CLV) is to decrease the cost of acquiring customers or increase the cart value with add ons. While costs have been increasing across the board for DTC brands, a more effective way is to turn one time customers into repeat customers. The key is ultimately great customer experience and providing customers with a reason to return time after time. One such way of improving the customer experience and converting a one time customer into a lifelong customer is to show appreciation through customer stewardship like thank you notes or personalized loyalty discounts. These stewardship campaigns can leave a lasting impression on your customers ensuring your brand is top of mind during the next shopping session. According to the Generational Research Report (2020-2021), 71% of consumers feel that direct mail adds a more personalized touch to communication compared to online digital methods. In a digital era where communication has become synonymous with quick and impersonal exchanges, there is a powerful tool that can set your brand apart and forge deeper connections with your customers: handwritten letters. In this blog post, we will explore the unique power of handwritten notes and how they can leave a lasting impression on your customers. From expressing gratitude and appreciation to cultivating loyalty and driving repeat sales, handwritten letters offer a personal touch that digital communication often fails to achieve. So if you want to make a lasting impression on your customers, put down the keyboard and pick up a pen. Or better yet, we’ll pick up the pen for you!

1. Why are Handwritten Letters Effective with Customers?

The rarity of receiving handwritten letters has become a notable phenomenon. Amidst the abundance of emails, text messages, and digital communication platforms, a handwritten letter has become a cherished relic. Handwritten pieces possess a unique power to develop emotional connections with customers, leaving a lasting impression that digital communication often fails to achieve.

The act of handwriting itself exudes effort and thoughtfulness, showcasing a level of care that resonates with recipients. When a customer receives a handwritten letter, they can immediately sense the sincerity and authenticity behind it. This tangible expression of effort stands out, allowing companies to differentiate themselves in the eyes of their customers.

Moreover, the rarity of handwritten letters enhances their impact. With inboxes flooded and notifications pinging constantly, the world is experiencing a digital fatigue. In contrast, a handwritten letter holds a higher chance of being opened and read, captivating the recipient’s attention in a way that digital messages struggle to achieve nowadays.

Beyond practicality, handwritten letters tap into a sense of nostalgia, evoking a bygone era when communication was more personal and meaningful. By receiving a handwritten letter, customers are transported back to a time when people made the effort to craft their words by hand. This nostalgic element adds a layer of sentimentality, fostering a deeper bond between the company and its customers.

2. Can Handwritten Letters Earn Reviews?

Product reviews are a key driver to increased sales. They demonstrate social proof while increasing purchase confidence. Getting existing customers to write genuine reviews is one of the most valuable goals a DTC brand can set. To codify this in the company’s mission setting review percentage as a KPI is recommended. One very effective way to get a customer to take the time to write a review is to send them a handwritten letter. The time it takes to write a handwritten letter conveys that the ask for their time was done in the spirit of reciprocity.

Within the letter, specifically express your appreciation for their recent purchase, highlighting how it has made a positive impact. Emphasize that their support is vital to the growth and success of your business. Share a brief anecdote or mention specific details that demonstrate your attention to their needs and satisfaction. This personalized approach shows that you genuinely care about their experience and encourages them to reciprocate by leaving a review to continue to support your brand.

By reaching out to customers with a personalized message, you not only enhance the chances of receiving a positive review but also encourage repeat sales as customers feel valued and connected to your business. Embrace the beauty of handwritten letters and watch as they strengthen your customer relationships and drive your business forward.

3. How can Handwritten Letters Encourage Customers to Make a Second Purchase?

In today’s dynamic business landscape, cultivating customer loyalty is paramount to DTC brand’s success. A handwritten letter allows you to go beyond a simple “thank you” email and provides an opportunity to convey a heartfelt message. By recognizing the customer’s patronage and acknowledging their role as a loyal client, you strengthen the bond between them and your brand.

To further enhance the customer’s experience, consider offering a personalized discount code for their next purchase. By tailoring the offer to their specific preferences or past buying behaviors, you demonstrate that you genuinely care about their needs. You can also suggest complementary products or services that they may find appealing. By sharing these exclusive details, you create a sense of exclusivity and make the customer feel like a valued insider, increasing the likelihood of them making a repeat purchase.

A notion to keep in mind when personalizing your outreach is to stay behind the “creepy-line”. You want to use your customer’s data as a guide in your campaigns that target your customer’s general interests. The goal is to recommend products/services that could be of interest to your clients and avoid invading their privacy.

4. How do DTC Brands Write Effective Handwritten Pieces?

When it comes to handwritten letters, personalization is key to making a lasting impact on your customers. By including specific details about the customer or their purchase, you demonstrate that the letter was crafted just for them. In this section, we’ll explore how to create a personalized and engaging handwritten letter that conveys warmth and gratitude.

Keep the letter brief and to the point, while still infusing it with language that is inviting and appreciative. Customers respond well to a genuine and concise message that acknowledges their importance to your business. By using a friendly and conversational tone, you create a welcoming atmosphere that sets the stage for a positive customer experience.

Addressing the customer by name is crucial in establishing a personal connection. Reference their previous purchase or interaction with the company to show that you remember and appreciate their support.

For example
“Dear [Customer’s Name], we wanted to extend our sincerest thanks for your recent purchase of [Product/Service].”

Customize your handwritten notes using a CRM that stores and organizes your customers’ data.

To add that extra personal touch, include specific details that relate directly to the customer. Mention how their purchase has made a positive impact in the growth of your company or how their feedback has helped shape your products or services. This attention to detail shows that you genuinely value their contribution and makes the letter feel truly personalized.

In terms of presentation, prioritize legibility by using clear handwriting and properly spacing out the text. You can use this contrast checker to ensure that your colors, fonts, and font sizes are accessible. A well-structured and easy-to-read letter enhances the customer’s reading experience and ensures your message comes across clearly. Avoid grammatical errors or spelling mistakes, as they can detract from the professional image you seek to uphold.

Instead of relying on digital signatures or stamps, take the time to personally sign each letter, or better yet, let us handle that for you and pen your actual signature on your handwritten pieces. This small act goes a long way in adding an extra touch of authenticity and personalization. Your signature serves as a visual reminder that a real person took the time to connect with the customer, fostering a sense of trust and appreciation.

Be mindful of timing. Aim to send the letter within a few days of the customer’s purchase or interaction with the company. Promptness demonstrates your commitment to customer satisfaction and keeps your brand top of mind.

Tips

Use a genuine and concise message with a friendly and conversational tone to acknowledge the importance of customers to your business
Establish a personal connection by addressing customers by name and referencing their previous purchase or interaction (without crossing the creepy-line)
Prioritize legibility and presentation by using clear handwriting, proper spacing, and ensuring accessible colors and fonts
Speed and timing is key when sending a gratitude letter
Add an element of authenticity to your pieces to make them stand out and be remembered.

CONCLUSION

The power of handwritten letters lies in their ability to forge deeper emotional connections with customers, standing out amidst the digital communication overload. The act of handwriting itself showcases care and thoughtfulness, instantly conveying sincerity and authenticity. Handwritten letters tap into a sense of nostalgia, transporting recipients to a time when communication was more personal and meaningful. This personal touch not only strengthens the customer relationship but also nurtures consistency and trust. By expressing genuine gratitude, acknowledging their individuality, and offering personalized discounts or suggestions, handwritten letters become a vehicle for driving customer engagement and repeat sales. Balancing personalization with respect for privacy ensures a positive and respectful customer experience. Let’s pick up our pens and create heartfelt connections that leave a lasting impression, reminding customers of the genuine care and appreciation we hold for each and every one of them.

Write a Personal Donor Birthday Card in 7 Seconds

Posted on May 15, 2023August 29, 2024 by Ilan Mann

INTRODUCTION

Have you ever wanted to send a truly personal and handwritten birthday card to all of your donors, but found it to be too time-consuming and impractical? Well, imagine being able to accomplish this task in just 7 seconds using a nonprofit CRM! The Nonprofit Finance Fund’s State of the Nonprofit Sector survey found that in 2020, 52% of nonprofits reported an increase in demand for their services, while only 22% reported an increase in funding. This indicates that many nonprofits are being asked to do more with less. To counter the urgent need for funding, stewardship must be practiced regularly. Sending personalized birthday cards is a simple but meaningful way to express gratitude and build loyalty among your donor base.

Key Topics
1. Why Should Nonprofits Send Birthday Cards to Donors?
2. How to Write a Birthday Card in 7 Seconds
3. Example Birthday Card Message with Template

1. Why Should Nonprofits Send Birthday Cards to Donors?

One of the most important assets you have is your donor base. These individuals have chosen to support your cause and help you achieve your mission, and it’s essential that you show them how much you value their contribution. One way to do this is by sending personalized birthday cards to your donors.

When you take the time to acknowledge your donors on their birthday, it demonstrates that you care about them as valued members of your community and not just as a source of funding. This personal touch can help to strengthen your relationship with your donors and can lead to increased engagement and support in the future.

Sending birthday cards also provides an opportunity to thank your donors for their past support and remind them of the impact their donations have had. By sharing specific examples of how their contributions have made a difference, you can help to reinforce their commitment to your cause and inspire them to continue giving. In addition to building stronger relationships with your donors, a birthday card can also help to differentiate your nonprofit from others.

Sending personalized birthday cards is a cost-effective way to acknowledge and celebrate your donors without requiring a large investment of time or resources. By using a nonprofit CRM, you can easily automate this process to ensure that every donor receives a birthday card on time. This makes it easy to scale this approach and ensure that every donor receives the same level of personalized attention. So why not start sending personalized birthday cards today and see the impact it can have on your donor retention and overall satisfaction?

2. How to Write a Birthday Card in 7 Seconds

Creating personalized birthday cards for donors can be a daunting task, especially if you have a large donor base. Postalgia specializes in taking these large and time consuming tasks, so you can put your focus and resources into vital nonprofit work such as, fundraising and services the community.

This is where donor segmentation comes in handy. With the help of a nonprofit CRM system, the process can be streamlined and made more efficient. By setting up a template for the message and using the CRM to export donor data, it’s possible to create and send personalized cards at scale with minimal time and effort.

Each field in a personalized birthday card can correspond to a field in your CRM or database. This means that you can use the data you have on the donor to create deeply personal and meaningful messages. For example, you can include their name, donation history, or specific program they have supported in the past. By using this information, you can craft a message that speaks directly to the donor and highlights the impact they have had on your organization.

In addition to the personalized fields, you can also randomize the lines in the generic parts of the birthday greeting. This allows you to add an extra layer of personalization by tailoring the message to the individual donor’s interests, preferences, or relationship with the organization. This can make the message feel even more special and can help to build a stronger connection between the donor and your organization.

By using a column in your data that indicates the donor’s birthday, you can set your card to be mailed a certain number of days before that day. This ensures that the donor receives the card in a timely manner and can enjoy the warm, fuzzy feelings that come with being appreciated on their special day. This level of personalization and attention to detail can make a big difference in how your donors perceive your organization.

While there is some upfront work involved in setting up the template and integrating your CRM with the mailing process, the actual process of exporting data and creating the cards takes only about 7 seconds. This means that you can achieve a high level of personalization and impact with minimal time and effort. By taking advantage of the power of a nonprofit CRM system, you can make sure that each of your donors feels appreciated and valued, which can lead to increased engagement, loyalty, and support over time.

3. Example Birthday Card Message

Dear Samantha,

Congratulations on turning 58 years young!

I wanted to wish you a happy birthday on behalf of myself, Sandra, and all of us at The Riverdale Hospital Foundation!

I hope this birthday is extra meaningful for you with the knowledge that you’ve had such a huge impact on our neonatal care program.

Hoping to see you at our hoops for heart fundraiser in June!

Sincerely,

Jerry

P.S. Please give my best to Craig and Emily!

TEMPLATE FOR BIRTHDAY CARD MESSAGE

Dear [First Name],

Congratulations on turning [Upcoming Age] years young!

I wanted to wish you a happy birthday on behalf of myself, [Relationship Manager Two], and all of us at The Riverdale Hospital Foundation!

I hope this birthday is extra meaningful for you with the knowledge that you’ve had such a huge impact on our [Project name].

Hoping to see you at our [next event] in [event month]!

Sincerely,

[Relationship Manager One]

P.S. Please give my best to [Spouse and Children Names]!

Conclusion

Sending personalized birthday cards to your donors is a simple yet effective way to show your appreciation and build stronger relationships. With the help of a nonprofit CRM system, this process can be streamlined and made more efficient, taking only 7 seconds to create and send each card. By using donor data to craft deeply personal messages and highlighting the impact of their contributions, you can inspire your donors to continue supporting your cause.

This cost-effective approach can differentiate your nonprofit from others, leading to increased donor retention and overall satisfaction. So why not start implementing this approach today and reap the benefits of stronger donor relationships?

5 Reasons Why Handwritten Notes Are Powerful

Posted on July 31, 2022September 18, 2024 by EmMa Matern

Key Topics
1. What Makes Handwritten Letters Intimate and Reflective?
2. You Can’t Delete Handwritten Notes
3. Why Are Handwritten Notes More Authentic?
4. Why Does a Hand-Addressed Letter Stand Out?
5. Handwritten Letters Showcases the Professionalism of your Organization

INTRODUCTION

Technology has become ubiquitous in our daily lives, with people sending hundreds of instant messages and corporate emails per day. PostGrid wrote an article titled “Direct Mail Statistics You Need to Know” and stated that, direct mail is a marketing channel that many marketers were hesitant to invest in, as they believed it would not yield the desired response rate. However, according to a study published in DMA Response Rate 2018, household mail had a significantly higher response rate at 9% compared to email, paid search, and social media, which were only at 1%. Digital communication is often devalued and quickly forgotten due to the overwhelming amount of messages that constantly flood our inboxes daily. Despite the world’s increasing paperless practices, there are still situations where a handwritten note can be more effective when communicating with donors or clients.

1. What Makes Handwritten Letters Intimate and Reflective?

In this digital age, emails and texts have become the primary means of communication. They are quick and convenient, but often lack a personal touch. In contrast, a handwritten note conveys a sense of thoughtfulness and care that cannot be replicated by a digital message. When you take the time to put pen to paper, it shows that you value the recipient and the relationship you share. Whether it’s a thank-you note or a message of encouragement, a handwritten note can leave a lasting impression. While it may require more effort and resources, the appreciation received in return can be immeasurable. Next time you want to express your gratitude or show someone you care, consider putting your thoughts into a handwritten note.

2. You Can’t Delete Handwritten Notes

One of the biggest advantages of a handwritten message is its permanence. Unlike an email or text message that can be deleted, a handwritten message can be kept as a cherished memento for years to come. It is something tangible that the recipient can hold onto and remember the sender by. Handwritten messages are also more engaging and easier to read than electronic messages. With electronic messages, it is common to skim over the content quickly, whereas with a handwritten message, the recipient is more likely to read it thoroughly. Handwritten notes don’t get sent to spam, quite the opposite, they’re opened first.

A handwritten follow-up letter sets you apart from competitors who may only send a generic email and can make a huge impact on clients and donors. While it may take more effort to write a handwritten letter than to send a quick email, the personal and intimate touch of a handwritten message can have a greater impact. It shows that you are willing to go the extra mile to make a connection, which can help build a stronger relationship in the long run.

3. Why Are Handwritten Notes More Authentic?

We have a multitude of digital options to convey our feelings and emotions, ranging from text messages, emails, to social media messages. While these options are convenient and instantaneous, they often lack the personal touch and sincerity that comes with a handwritten note. Handwritten pieces are a timeless way of expressing gratitude and appreciation that will never go out of style.

Digital messages can often come across as insincere or impersonal due to the sender’s ability to revise the message until it’s just right. This ability to edit can make them feel fake and inauthentic, as if they were written with the intention of pleasing the recipient rather than expressing genuine gratitude. Unlike digital messages, handwritten notes are a true representation of the writer’s genuine feelings and intentions. They are often written in one sitting, making them more authentic and heartfelt. The imperfections and mistakes in a handwritten letter only serve to enhance its authenticity and sincerity. Handwritten notes also have a longer-lasting impact compared to digital correspondence, as they can be cherished and kept as a memento for years to come.

4. Why Does a Hand-Addressed Letter Stand Out?

The art of handwriting has become somewhat lost. Opportunely, this has also made receiving a handwritten note all the more special. When people receive a piece of handwritten mail, they know that it was curated with care and intention, which makes it all the more memorable. A hand-addressed letter is unlikely to be thrown away because the recipient assumes the sender took the time and care to write it. They also serve as a powerful reminder of the interaction that prompted the thank-you, like a donation or a sale, refreshing the recipient’s memory every time they receive one.

5. Handwritten Letters Showcases the Professionalism of your Organization

Handwritten notes have a charm that is unmatched by digital correspondence. In today’s world of emails and instant messages, a handwritten note can make a person stand out and convey a sense of thoughtfulness and consideration. The attention to detail and personal touch that goes into writing by hand is sure to impress the recipient and set you apart from the crowd.

A simple follow-up note or a thank-you note can make a significant impact. It shows that you value your clients’ time and effort and are grateful for their support. Moreover, a handwritten note can also enhance nonprofit stewardship efforts by showing donors that you appreciate their generosity and are committed to making a difference. It keeps them engaged and informed about your organization’s work, thereby encouraging them to continue supporting your cause.

Let Postalgia Write Your Notes For You!

With modern technology, it’s no longer necessary to spend your valuable time writing notes to achieve the same effect. Postalgia’s robots can produce handwritten pieces at scale for organizations of all sizes and budgets. You have the flexibility to customize your messages with your own preferred writing style, and convey your message exactly as you intended. We use ink on paper, as well as a design you provide or a design that you collaborate on with our design team, to ensure that your notes stand out and leave a lasting impression.

It’s as easy as:
Customizing your design
Choosing a handwriting style
Crafting your message

We take care of the rest! Our production team is fast and efficient, we print, write, fold, stamp, and mail out your campaigns. We handle everything for you, allowing you to focus on building your organization!

CONCLUSION

By taking just a few steps, you can make handwritten notes your competitive advantage. Handwritten direct mail has become a powerful tool for personal and thoughtful communication that can leave a lasting impression. Handwritten messages are more engaging, authentic, and tangible than digital messages. They also stand out and can make an organization look more professional. While it may take more effort to write a handwritten note than to send a quick email, the personal and intimate touch of a handwritten message can have a greater impact. In a world where convenience often trumps quality, incorporating more personal and thoughtful communication through handwritten notes can set you apart.

9 Ways To Use Thank-You Cards as a Marketing Tool

Posted on June 12, 2021August 29, 2024 by Ilan Mann

We all understand the importance of making a good first impression. But too often, we forget to create a clear and memorable conclusion at the end of an interaction with a customer. It’s important for small business owners to understand that a customer’s experience at the end of a transaction lingers in their mind for days or even weeks after the transaction is completed.

To ensure a positive, memorable end to an interaction with your business, you want to end things on a high note. The best way to do that is by saying thank you. A sincere thank you will demonstrate that the transaction mattered to you and that you care about your customers as people.

If you aren’t sure where to start, then this article is for you. In addition to outlining the benefits of thank-you letters to your business, we list out nine suggestions for when and how you can thank your customers, regardless of the type of business you are in (e-commerce, retail, service) or the customers you serve (online, in-person, project or retainer clients).

What are the Benefits of Sending Thank-You Notes?

First and foremost, everyone appreciates being thanked. Offering sincere gratitude to others encourages positive relationships, strengthens the customer relationship and creates a base of loyal customers. After all, wouldn’t you prefer to give your business to someone who took the time to thank you for doing business with them?

A handwritten thank-you card is a great, personalized way to express gratitude. Wherever possible, infuse the process of thanking customers into company culture so that you never miss an opportunity to write and send them at every appropriate touchpoint with your valued customers.

If you are looking for specific examples, read our post about how the marketing team at tech accessory company HEX wrote 13,000 customer thank-you letters, which helped them build customer loyalty.

When Should a Business Send Thank-You Cards?

There are a variety of opportunities to use thank-you cards in business – we’ve listed nine as a start. Give some thought to your sales or service process, looking for natural places to offer thanks while creating an excellent customer experience. Regardless of what you discover, consider embracing as many opportunities to thank customers as possible.

Now that you understand how thank-you notes can help with marketing, here are nine ways to use thank you cards to get more business:

Thank you for meeting with us

Thank you for considering our organization.

Thank you for the opportunity.

Thank you for your business.

Thank you for the continued work.

Thank you for being a trusted vendor.

Thank you for sending a referral.

Thank you for providing a testimonial.

Thank you for all you do.

Best Practices For How To Write A Thank-You Note

Now that you have several reasons to send a handwritten note, let’s turn our attention to things to keep in mind when you are creating a process to send out great thank-you notes to customers, vendors or others you have a business relationship with.

Handwritten Cards Are Best

Ok, we’re pretty biased here, but it’s because we truly believe in the power of the handwritten note – so much so we built Postalgia around it. You can see how our process works here. While it may seem easier to send a thank-you email, a handwritten, mailed thank-you note is far more powerful.

Whether you work with a service provider do it yourself, handwrite as much of the inside as possible, but at a minimum write out the recipient’s name and your signature. The whole point is to build good relationships. Use a personal touch in order to do that.

Create Templates

Over time, you’re likely to find yourself writing similarly worded thank-you cards, depending on the context. You will want to note where there is repetition and look for ways to save time.
For example, you can create a thank-you template for a new customer where all you need to do is insert the customer’s name and purchase. Rather than coming up with something completely new for every thank-you card you send out, you can rely on a template response.

Thank-You Notes Should Look Unique

This isn’t your typical business correspondence, so don’t treat a thank-you note the same way you would invoices, reports or receipts. Make sure your thank-you stands out and it is more likely to be opened and read.

Choose a unique envelope and make sure the address is handwritten. You can work with us to chose the envelope, handwriting style and card stock, or you can do it yourself. Either way, the effort you put in to create a unique note will get noticed.

Send Thank-You Notes Promptly and Consistently

No matter how busy you are, it’s important to send a thank-you card as soon as possible after a transaction, event or other notable occasions. If you are prompt, the gesture will more likely seem sincere. If you wait too long, it will come across as an afterthought.

Establish a system to make it easy

The more you plan out and automate the process, the better. You want the process of creating the perfect thank-you at every step. It may initially take some time and effort to create a process that works seamlessly with your operation, but that initial investment in automation will pay off in speed and efficiency down the road.

Leave sales out of it

It’s tempting to include the “next big thing” in any customer correspondence, but while offering thanks is not the right time. Sending thanks is good for building customer relationships, not for sales – at least in the immediate term. The one exception is a customer appreciation event or letting them know about something they might value, like a webinar or interesting blog post on something related to their purchase or service.

Be sincere

When penning your thank-you message, you want to make sure your words are sincere and heartfelt. From the salutation to the sign-off, giving the right impression is key. Remember, the entire point of this process is to deepen customer relationships and maintain customer retention.

You will want your message of thanks to connect directly back to the transaction, including specific details where appropriate. A note that looks like a generic form letter will have less of an impact. And don’t hesitate to let the unique personality of your organization (or you) shine.

Start Thanking Your Customers Today

You now have everything you need to start deepening your relationship with your customers. By making thank-you notes a priority, you will add an important personal touch to your interactions and stand out from your competitors.

Please reach out to our team if you’d like to automate the process of sending out thank-you notes at scale.

How One Company Built A Business With Thank You Notes

Posted on June 4, 2021October 10, 2024 by Ilan Mann

You know that feeling when you receive a handwritten thank you note in the mail? It’s like an instant boost of happiness and appreciation for someone who took their time to send you something. Well, one company has taken those feelings and turned them into a business model.

Here at Postalgia, we just love case studies. They aren’t merely a theory on what will work; they are tangible and replicable. We know that handwritten notes work to build customer relationships: we see results with our clients every day. But it’s always nice to see a success story unrelated to the work we do.

And we have a good one for you.

After launching in 2010, a tech accessory company called HEX took a different approach to compete with big players like Michael Kors and Nordstrom. With every customer purchase, they included a handwritten note:

Photo via cdransf/Instagram

Every employee played a part. Day after day, they wrote out these thank you notes and popped them into the package before being shipped to the customer. All told, they sent out 13,000 thank you notes.

And HEX isn’t the only successful business using thank you note to grow their customer base. When they first started, tech platform Wufoo had team members send out handwritten personalized notes to thank customers for using their form creation service.

And it wasn’t just the marketing team – even developers were part of the effort. The note was written on fun thank you cards – some even with googly eyes – which perfectly fit Wufoo’s brand.

Of course, sending a thank you note to every customer is a commitment. And we wouldn’t suggest sending 13,000 thank-you notes by hand when there are friendly robots that can hand write letters for you with an incredible team to help make it happen.

But the power of a sincere, handwritten thank-you note is the big takeaway. HEX, Wufoo and thousands of companies like them have leveraged a mix of gratitude, customer appreciation and personalization to create something memorable for their audience.

And how do we know that? Because their customers are sharing these notes. HEX and Wufoo customers were so impressed that they posted pictures of the notes, which spread the word about both companies without each company even being involved. The effort paid dividends beyond just that one customer.

Still not convinced? Challenge accepted.

Check out our blog, where we share 5 reasons why handwritten notes are powerful and 12 ways to use handwritten notes in your sales funnel.

Custom, personalized thank you notes can take your business to the next level. And now is the perfect time to get started.

4 ways to get referrals from handwritten letters

Posted on March 20, 2021October 10, 2024 by Ilan Mann

The folks who say “the best things in life are free” have never been to Disneyland. But, they’re on to something when it comes to business. Entrepreneurs love nothing more than free advertising. No advertising works like a referral. Social Media Today drops some key stats that reveal why. 60% of marketers say that referral programs generate a high volume of leads. 54% say that referrals have a lower cost per lead than other methods. And marketers rate referrals as the second-highest quality source of leads.

When it comes to lead generation, the best things in life really are free. That’s the great thing about referral marketing. All it costs is being great at what you do and a great person to work with.

There’s nothing not to love about referrals. The question is: How do we get more of them? Simple: being top-of-mind at all times for your past and loyal customers. That way, when their friends and family ask for a recommendation—say, needing a realtor for a first-time home buy—you’re the first person in your industry that comes to mind.

But how do you stay top-of-mind in a meaningful way? By creating meaningful connections and relationships with customers. The kind that transcends the transaction and becomes authentic and human. No method of communication creates a bond like handwritten letters. Handwritten letters help produce grateful, happy customers—the ones who recommend to others. How? Consider these four ways handwritten notes can boost your referral marketing.

1. Send an anniversary letter.

Let’s say you’re a realtor who helped a young couple buy their first home. That’s a huge step for any couple and one that is rich soil for a lasting, loyal customer relationship. Keep track of your sales and send a handwritten letter on the first anniversary of the buy. Imagine getting a home ownership “anniversary” letter: a reminder of this important milestone. Use the letter to reiterate how grateful you were to help and your best wishes for the customers’ future. It’s a warm human touch, and it will keep you top-of-mind for those customers well after you worked with them.

2. Encourage customers to leave an online review…

The digital revolution has brought with it new methods of referral. Strong online reviews have become non-negotiable for successful businesses. Nearly all consumers—97%—use online media when researching products and services in their local area, according to a consumer tracking study by BIA/Kelsey’s. And that research has a major impact on where consumers choose to buy.

The modern customer crowdsources trust from the digital market. 82% of consumers read online reviews for local businesses, according to the Local Consumer Review Survey, with the average consumer reading a whopping ten reviews before feeling able to trust a business. Your online reviews can make or break these digital-first customers. “Positive reviews make 91% of consumers more likely to use a business,” notes the Survey, “while 82% will be put off by negative reviews.”

The transition between an analog marketing experience and a digital one is seamless. To that end, a handwritten letter is a great way to request an online review from a happy customer. You could send a short note thanking them for their business, explaining the importance of their review for your success, and providing a QR code or other link to your Google Review. It’s an intentional, impactful way to inspire a customer to leave a priceless five-star review.

3. …And then thank customers for their online review.

Imagine how good a customer will feel if you send them a letter thanking them for positive reviews. Thanking someone for an online review in such a touching, personal way leaves an imprint in customers’ memories that no competitor could match. You will be the first name on their list when friends or family ask for recommendations.

4. Stay in touch for the long-term, using handwritten letters and free information.

With handwritten letters, you can find creative ways to stay in touch with customers. No hard-selling is needed. Do better: you can use these regular touchpoints to share your expertise for free. It’s counter-intuitive, but offering useful, free insights is a great way to “acquire” customers for no cost, create a sense of reciprocity while growing market share—a critical component of business success. Consider: An accounting firm might send a letter in the months leading up to tax season. The letter could share an overview of new tax changes—and a phone number if clients want to chat more.

A realtor may include a handwritten letter with a newsletter-style mailout, sharing an analysis of the real estate market. Think of it like opening the front door a bit, so customers can peek in and see everything you have to offer. There’s no better way to prove value than to share it. And expertise shared once is expertise that can be shared again. Potential customers will pass that information onto friends and family or will refer them to you. And in the case of past customers, they will be reminded repeatedly of the value you offer.

All four of these are critical ways of staying top-of-mind. And a top-of-mind business is one that will enjoy the fruits of referrals: high-quality lead generation on the cheap. If handwritten letters sound like the right referral marketing solution for you, well then, allow us to refer you to some folks who can help with that.